Advantage Sales & Marketing LLC dba Advantage Solutions

Associate Director Project Management

US-IL-Chicago
Position Type
Full Time
60601
Requisition ID
2017-142317
Category
Marketing (Corporate): Integrated Marketing, Experiential Marketing

Marketing

Associate Director of Project Management

 

The Associate Director of Project Management will assist in department level planning, training, management as well as planning, executing and finalizing projects with deadlines and budget. The Associate Director will play a key role in defining department policies and procedures and identifying efficiencies in all process and operational matters, plus in developing scopes of work and retainers for current and new clients.

 

Responsibilities

  • Develop and manage project scopes and schedules: convert requests into projects, build out project plan, manage timeline, provide team guidance/training on the agency’s project management platform, coordinate 3rd party vendor relationships
  • Develop and manage estimates: monitor and report on actuals vs. estimates; report on scope creep/over-delivery based on project parameters
  • Manages resourcing needs: Creative resourcing; conduct weekly account and creative teams meetings to ensure projects are on track; ensure appropriate team members are included by task throughout project lifecycle

Qualifications

  • 8+ years of experience in Project Management in an agency environment
  • 3 to 5 years of experience managing a team
  • Ability to visualize and plan objectives/goals strategically
  • Solution-oriented
  • Continuous improvement ability/mindset
  • Proven ability to work successfully in a fast paced environment
  • Proficient in PM tools and platforms (e.g. MS Project, Workfront, Basecamp)
  • Working knowledge of digital and print

 

Advantage Sales and Marketing, LLC dba Advantage Solutions is one of North America’s leading sales and marketing agencies specializing in outsourced sales, merchandising, category management and marketing services to manufacturers, suppliers and producers of food products and consumer packaged goods. Advantage Solutions services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.

Advantage Sales and Marketing, LLC dba Advantage Solutions is proud to be an Equal Opportunity Employer.   

 

 

Responsibilities

Advantage Sales and Marketing, LLC dba Advantage Solutions is one of North America’s leading sales and marketing agencies specializing in outsourced sales, merchandising, category management and marketing services to manufacturers, suppliers and producers of food products and consumer packaged goods. Advantage Solutions services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.

Position Summary

The role of the Associate Director of Project Management is to assist in department level planning, training and management as well as plan, execute, and finalize projects according to project deadlines and within budget. This includes acquiring resources and coordinating the efforts of creative & technology team members and third-party contractors or consultants in order to deliver projects according to plan. The Associate Director of Project Management will also assist in defining the department policies and procedures as well as assisting in identifying efficiencies in process and operational matters. They will also be tasked with enforcing adherence to process amongst the Project Management department as well as the entire agency. The Associate Director of Project Management will be responsible for assisting in developing scopes of work and retainers for new and current clients.

 

Essential Job Duties and Responsibilities

Direct and manage project from beginning to end.

  • Define project success criteria and disseminate them to involved parties throughout project life cycle.
  • Review full-scale project plans and associated communications documents.
  • Set and continually manage project expectations with team members and other stakeholders.
  • Assign tasks and responsibilities to appropriate personnel.
  • Identify and resolve issues and conflicts within the project team.
  • Identify and manage project dependencies and critical path.
  • Plan and schedule project timelines and milestones using appropriate tools.
  • Track project milestones and deliverables.
  • Gain approval on projects among the various departments by routing projects.
  • Develop and deliver progress reports and requirements documentation.
  • Determine the frequency and content of status reports from the project team, analyze results, and troubleshoot problem areas.
  • Effectively communicate project expectations to creative/technology team members and stakeholders in a timely and clear fashion.
  • Liaise with project stakeholders on an ongoing basis.
  • Conduct project post mortems and create a recommendations report in order to identify successful and unsuccessful project elements.

Define project scope, goals and deliverables that support business goals in collaboration with account management and stakeholders.

  • Draft and submit budget proposals, and recommend subsequent budget changes where necessary or validate budgets provided.
  • Proactively manage changes in project scope, identify potential crises, and devise contingency plans. 

Define and manage resource allocation throughout project lifecycle

  • On a weekly basis, allocate creative & technology staff to ensure all work can be completed.
  • Where required, negotiate with other department managers for the acquisition of required personnel from within the company.
  • Determine and assess need for additional creative & technology staff and/or consultants and make the appropriate recruitments if necessary during project cycle.
  • Estimate the resources and participants needed to achieve project goals.

Present to key clients and stakeholders

 

Present to internal leadership teams

 

Assist in driving departmental structure and goals

  • Assist in development and enforcement of Process and Procedures within the organization
  • Assist in identifying efficiencies across the organization
  • Assist in developing training materials and practices for the department 

Assist in supervising / mentoring junior team members

  • Assist in elevating the level of project management team competency
  • Assist in elevating the digital acumen of the project management department

Lead agency onboarding and training

 

Supervisory Responsibilities

Direct Reports

This position does not have supervisory responsibilities for direct reports

 

Indirect Reports

May delegate work of others and provide guidance, direction and mentoring to indirect reports

 

Travel and/or Driving Requirements

Travel is not an essential duty and function of this job. Driving is an essential duty or function of this job.

Travel up to 10 %

 

Minimum Qualifications

Education Level: (Required): Bachelor's Degree  or equivalent experience

                                  

     (Preferred): Bachelor's Degree or equivalent experience            

 

Field of Study/Area of Experience:

8+ years of experience in Project Management in an agency environment

3-5 years of experience in managing team members

 

 

Skills, Knowledge and Abilities List

  • Excellent written communication and verbal communication skills, communicate changes, recap meeting notes, create and ensure a smooth project flow.
  • Excellent inter-department relationship skills
  • Ability to work effectively with management
  • Ability to visualize and plan objectives and goals strategically
  • Ability to research and analyze data effectively
  • Well-organized, detail-oriented, and able to handle a fast-paced work environment
  • Flexible and adaptable, able to change and alter according to changes in projects or business environment
  • Ability to work independently and prioritize duties with minimal supervision, in order to meet deadlines
  • Ability to complete multiple duties with accuracy shifting from one to another with frequent interruptions and competing deadlines
  • Strong prioritization & interpersonal skills
  • Ability to elicit cooperation from a wide variety of sources, including upper management, clients, and other departments.
  • Ability to defuse tension among project team, should it arise.
  • Ability to bring project to successful completion through political sensitivity.
  • Practices project management principles and processes
  • Strong computer skills including proficiency with Microsoft Word, Excel, PowerPoint, Access, Outlook, and agency PMO tools
  • Proficient in Project Management tools (i.e., MS Project) or similar project tool
  • Working knowledge of digital, print, event, tech, and content production (interactive design, HTML, Flash, video, etc)

Environmental & Physical Requirements

 

Office / Sedentary Requirements

Incumbent must be able to perform the essential functions of the job. Work is performed primarily in an office environment. Typically requires the ability to sit for extended periods of time (66%+ each day), ability to hear the telephone, ability to enter data on a computer and may also require the ability to lift up to 10 pounds. A detailed Environmental and Physical Requirements document is available in the Total Rewards department.

 

Additional Information Regarding ASM Job Duties and Job Descriptions

 

Job duties include additional responsibilities as assigned by one’s supervisor or other manager related to the position/department. This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Advantage Solutions reserves the right at any time with or without notice to alter or change job responsibilities, reassign or transfer job position or assign additional job responsibilities, subject to applicable law.  Advantage Solutions shall provide reasonable accommodations of known disabilities to enable a qualified applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.

 

Any estimate, schedule, or guideline provided to associates in this job description or elsewhere in connection with their jobs is only intended to help describe job duties and for planning purposes.  Regardless of any such estimate, schedule, or guideline, associates must always record all time worked for our company (which includes but is not limited to on-site work time in an assigned store, office, or other work location; required waiting time; administrative time; and work-related travel time).

Important Information

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of associates so classified.       

 

Are you passionate about Service Excellence, Results, Integrity, Entrepreneurial Focus and Leadership: These are our values at Advantage Solutions: Come learn why “Winning Together” is more than just words on a piece of paper. It is the vision by which we live our mission as an organization: "To create outstanding value for clients and customers through superior sales execution, operational excellence and innovative marketing services."

 

Advantage Solutions is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law. As part of this commitment, Advantage Solutions shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.

 

Advantage Solutions will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring (Ban the Box) Ordinance.  All of our positions require the satisfactory completion of a background check. Please be aware that acknowledging or having criminal convictions does not constitute an automatic bar to employment.  Factors including, but not limited to age and time of the offense, seriousness and nature of the violation, and rehabilitation will be taken into account.

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