Advantage Sales & Marketing LLC dba Advantage Solutions

  • Accounting Administrator

    Job Locations US-IL-Chicago
    Primary Posting Location : City
    Chicago
    Primary Posting Location : State/Province
    IL
    Postal Code
    60603
    Primary Posting Location : Country
    US
    Requisition ID
    2018-184317
    Position Type
    Full Time
    Category
    Professional: (IT, Finance, Legal, HR, Talent Acquisition, Administrative, Customer Service)
  • Marketing

    Accounting Administrator

     

    The Accounting Administrator is responsible for managing the areas including accounts payable, receivable, time management, company credit cards and billing statements and financial systems training and improvement. This role is responsible for ensuring all areas are processed and documented appropriately and findings or issues are communicated directly to the Finance Manager.

    Responsibilities

    The Company is one of North America’s leading sales and marketing agencies specializing in outsourced sales, merchandising, category management and marketing services to manufacturers, suppliers and producers of food products and consumer packaged goods. The Company services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.

     

    Position Summary

     

    The Accounting Administrator is responsible for managing the areas including accounts payable, receivable, time management, company credit cards and billing statements and financial systems training and improvement. This role is responsible for ensuring all areas are processed and documented appropriately and findings or issues are communicated directly to the Finance Manager.

     

    Essential Job Duties and Responsibilities

     

    Accounts Payable

    • Lead relationship with parent company AP department to ensure that all disbursements are properly approved and documented, applied to the correct project, and made in a timely and accurate fashion. Coordinate with project managers to complete new vendor setup and independent contractor paperwork.

    Accounts Receivable

    • Lead relationship with parent company AR department to ensure that all projects are being invoiced in a timely and accurate fashion and in accordance with respective statements of work. Coordinate with parent company and project managers to ensure that all clients are paying invoices in a timely fashion. Work with project managers to complete new client set up paperwork.

    Hours Data Management 

    • Collect and compile hour’s data from all employees and follow up on un-submitted hours. Provide project managers with summary and detailed hour’s reports on a regular cadence and upon request. Make changes to hour’s data as directed by project managers.

    Company Credit Cards and Internal Billing Systems

    • Coordinate with parent company accounting and sourcing departments to ensure that all transactions billed through company credit cards and other internal systems are appropriate and applied to the proper project and account.

    Financial Project Management

    • Support project managers with the vital financial data necessary to effectively and profitably execute projects. Assist in the building and tracking of project cost and hours budgets

    Systems Improvement and Training

    • As a rapidly growing company, it is imperative that we constantly improve the quality, efficiency and effectiveness of our processes. Your role will be to recommend and implement improvements to processes, systems, procedures and software and to train employees on these improvements.

    Other Projects

    • Lead or assist various other strategic or ad hoc finance related initiatives.

    Supervisory Responsibilities

    Direct Reports

    This position does not have supervisory responsibilities for direct reports

     

    Indirect Reports

    This position does not have guidance or mentoring responsibilities for indirect reports

     

    Travel and/or Driving Requirements

    Travel and Driving are not essential duties or functions of this job

     

    Minimum Qualifications

    Education Level: (Required)  Associate's Degree or equivalent experience

                             (Preferred) Bachelor's Degree or equivalent experience            

     

    2 years of experience as a bookkeeper or accountant, and a degree in accounting or finance.

     

    Skills, Knowledge and Abilities

    • Outstanding customer service and communication skills.
    • Ability to work in a fast-paced, creative agency environment.
    • Strong excel skills, bonus points for experience with pivot tables, conditional formulas and large data sets.
    • Attention to detail, data entry accuracy and ability to meet deadlines are must-haves, there is no negotiating this one.
    • An organized and adaptable self-starter who can effectively manage an extensive workload. This requires working both independently and in partnership with colleagues, vendors and clients.

    Environmental & Physical Requirements

     

    Office / Sedentary Requirements

    Incumbent must be able to perform the essential functions of the job. Work is performed primarily in an office environment. Typically requires the ability to sit for extended periods of time (66%+ each day), ability to hear the telephone, ability to enter data on a computer and may also require the ability to lift up to 10 pounds.

     

    Additional Information Regarding The Company Job Duties and Job Descriptions

     

    Job duties include additional responsibilities as assigned by one’s supervisor or other manager related to the position/department. This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. The Company reserves the right at any time with or without notice to alter or change job responsibilities, reassign or transfer job position or assign additional job responsibilities, subject to applicable law. The Company shall provide reasonable accommodations of known disabilities to enable a qualified applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.

     

    Any estimate, schedule, or guideline provided to associates in this job description or elsewhere in connection with their jobs is only intended to help describe job duties and for planning purposes.  Regardless of any such estimate, schedule, or guideline, associates must always record all time worked for our company (which includes but is not limited to on-site work time in an assigned store, office, or other work location; required waiting time; administrative time; and work-related travel time).

    Important Information

    The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of associates so classified.

                                        

    The Company is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law. As part of this commitment, the Company shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.

     

    The Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring (Ban the Box) Ordinance.  All of our positions require the satisfactory completion of a background check. Please be aware that acknowledging or having criminal convictions does not constitute an automatic bar to employment.  Factors including, but not limited to age and time of the offense, seriousness and nature of the violation, and rehabilitation will be taken into account.

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